Moving Checklist

Moving day is getting closer! Before you leave, many things need taking care of. You're worried about forgetting something? Well, don’t worry!

For your serenity and peace of mind, INDIARELOCATIONS has put together a detailed checklist. This checklist will help you plan all that you need to take care of whilst preparing your departure.

  • Moving minus 90 days
  • Begin consular procedures. As of now obtain information on how to obtain your visa, residency and work permits before you leave.
  • Check the Customs procedure and the required documents regarding the exportation of your goods from your country of origin and for their importation into the country of destination. Your status may enable you to benefit from certain advantages, such as the obtaining of a franchise. This will avoid you having to pay the duties and taxes upon importing your used personal effects.
  • Think about validating your passport and those of all accompanying family members. These should be valid, at least, until your net return to your country.
  • Establish international driving licenses. Depending on the country of destination, you might have to obtain a local driving license by going to a local driving school and eventually passing a practical /theoretical driving test. In all cases, keep your actual driving license with you. It can be requested by the local authorities to avoid having you pass the test.
  • Start documenting yourself on your country of destination by obtaining guides, brochure, video tapes or CD-ROMs, to be read and watched by all family members.
  • Check electrical supply, available at your country of destination. Ask your local electrician if your electrical appliances will function with the use of adapters and/or transformers. If necessary, prepare a list of all electrical articles that you are unable to use abroad. You could sell them to other expatriates.
  • Add all items of furniture, plants and pet animals that you are unable to take with you and proceed in the same manner as above.
  • Contact us to arrange a survey at your home, estimate the volume/weight of your shipment, and choose the appropriate mode of transportation. Do not forget the storage option for the unneeded furniture at your country of origin during your stay abroad.
  • A primary estimate of shipment volumes/weights can be performed. Contact our office to arrange a survey and we will send you a quotation.
  • You can obtain, from your family doctor a world map of endemic zones. This will allow you to know what vaccines and treatments are necessary for your host country of destination. If any, these should be administered several months prior to your departure.

Moving minus 60 days


  • Make Airline or Rail reservations. Be sure to conserve your tickets after arrival. These could eventually be requested at your destination for Customs Clearance purpose.
  • Make eventual plans for temporary accommodation for the post - Packing period. The same should be done at destination, whilst you are waiting for the final delivery of your goods.
  • Enquire with your moving company about the possibility of recuperating VAT. This will depend on your country of origin and destination. In most cases, you will need to have export invoices established for all newly purchased goods being shipped abroad.
  • Inform the various organisms of your forthcoming change of address. Transfer your subscriptions or cancel your contracts. We have prepared a non-exhaustive list of your different contacts:





Real estate contracts




Postal office




Income tax office


Guarding corporation




Phone corporation














Health insurance






Moving minus 30 days

  • You can simulate the layout of your furniture as it would be in your new home.
  • Have your house linen, curtains and carpets cleaned.
  • Sort out your goods and disregard those you will not be using anymore.
  • Ask your GP, dentist, ophthalmologist and other specialists to renew all your prescriptions so that you can continue your treatment abroad. Do not forget to ask for your medical files.
  • Inform your local authorities (Townhouse etc.) of your coming forthcoming departure.
  • Contact all benevolent associations to whom you've decided to donate all effects that you will not be moving. Set up an appointment so that these can be picked up from your home.

Moving minus 7 days

  • Clean your bicycles, garden tools and furniture.
  • Empty the reservoirs of all combustion items.
  • Now is the time to sell or donate all unwanted effects. Do not forget things that you had borrowed from family or friends.
  • Give your new coordinates to your circle of family and friends.
  • Reconfirm your moving dates to your moving company. Make sure they have both your addresses; at origin and destination. Any intermediate contact numbers should also be transmitted.
  • Organize to have your children looked after during the packing and loading operations.
  • Add adapters and/or transformers to your shipment. These are necessary for the operation of your electrical appliances at destination. You will also be able to purchase them before the delivery of your effects in your new residence.
  • Begin your "Valued Inventory List" of all household goods and personal effects being moved. Fill the inventory in while being as precise as possible. Do not hesitate to add extra sheets should the need arise.

Moving minus 2 days

  • Use destination stickers to sort out your goods by destination or mode of transportation, if more than one destination or mode.
  • Start dismantling your furniture, removing curtains, pictures and light fixtures, unless the moving company contracted provides this service.
  • Clean and let dry all kitchen appliances to avoid the apparition of mildew during shipping.
  • Disconnect all electricals and cover naked wires where necessary.
  • If at all possible, retain a parking spot for the removal van or container, as close as possible to your residence. Loading operations will become much easier.
  • Put aside a few soft drinks for the packing crew in order to optimize their working conditions.

Moving day!

Put away all important documents and articles of value (passports, airline tickets, cash, travel addresses, destination country contact details, portable computers, phones, keys etc.), that you wish to carry personally. This will avoid having them packed accidentally.

Upon the arrival of the packing crew, you should go around your home with the crew foreman and point out all that needs to be packed. If you have any special requests; i.e. packing of your beds last, now is the right time to mention them.

There…you are now ready to move with total peace of min